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CONSTITUTION of the SNOW VALLEY SKATING CLUB

                                    No. 1000071

ARTICLE 2

PURPOSE

a)      The purpose of the Club shall be to encourage the instruction, practice, enjoyment and advancement of its members in all aspects of skating in accordance with the Rules and policies of Skate Canada. 

ARTICLE 3

Skate Canada

a)      The Club shall be a member of Skate Canada. 

b)      The Club shall pay such fees and such other charges as shall be required by Skate Canada 

c)      The Club, with regard to any aspect of its operation is to be managed and operated by eligible persons who are duly registered as Associate Members of Skate Canada. By-Law 1201 (1) (c) (iv) 

d)      The Club shall protect the eligibility status of its members.  The Club shall not take or omit any action that would knowingly jeopardize the eligible status of its members.  This provision is unalterable 

ARTICLE 4

LOCATION

The Club is located in the West Region of Skate Canada, B.C. / Y.T. Section.

    This provision is unalterable 

ARTICLE 5

DISSOLUTION

In the event of dissolution of the Club the funds and assets of the Club after the satisfaction of its debts and liabilities, shall be given or transferred to such organization promoting the same purpose as this and Club may be determined by the members at the time of dissolution.

This provision is unalterable 

 

BY-LAWS

    By-Law 1

a)      The by-laws shall describe the organization and functions of the Club, and the means by which members of the Club may elect the Club Executive and control the property and activities of the Club. 

b)      All members shall uphold, observe and conform to the rules of Skate Canada, the by-laws of the Club and such regulations as set forth from time to time by the Executive of the Club providing they do not conflict with the BC Society Act. 

MEMBERSHIP 

By-Law 2

Membership in the Club shall be open to all, irrespective of sex, age, creed or color. 

By-Law 3

Members of the Club shall be registered with Skate Canada and pay such registration Fees to the Association as set forth in the Skate Canada Rulebook. 

By-Law 4

To be considered in good standing, all members of the club must pay, within the time limits shown in by-law 5, such club fees as are stipulated by the Club Executive. 

By-Law 5

Members in arrears will not be permitted to take part in any club activity. If any arrears are not paid within 30 days of the date set for payment such members shall be considered as having terminated. 

By-Law 6

Fees, age limits, skating rules and skating hours shall be as the Executive decides from time to time. Club membership shall commence on the first day of the Skate Canada Membership Year or the date that fees are paid (whichever is the latter) and terminate on the last day of the Skate Canada Membership Year. 

By-Law 7

A person shall cease to be a member of the society:

a.         by delivering his resignation in writing to the secretary of the society or by mailing or delivering it to the address of the society.

b.         On his death or in the case of a corporation on dissolution

c.         On being expelled: or

d.                  On having been a member not in good standing. 

By-Law 8

The Executive may, by written notice, terminate membership of a member for acting contrary to the Rules and Regulations of Skate Canada or the Club. The Executive shall give to the individual a written explanation for the termination of membership on request. The individual, if he so desires, shall have the right of appeal to the Executive and to a General Meeting of members. 

By-Law 9

All members, unless specifically stated in By-Law 12, have all the privileges of the Club including voting at general meetings, providing that any person can hold only one class of membership. 

By-Law 10

The classes of membership, eligibility and privileges shall be as follows: 

A.         INDIVIDUAL MEMBERSHIP:

Non-skating members who have paid the fees set by the Club and are Associate Members of the Skate Canada. Individual members of legal age shall be entitled to one vote. 

B.        ACTIVE MEMBERSHIP:

All eligible skaters who participate in a Club Skating Program and who have paid the fees the fees as set by the Club and are Associate Members of Skate Canada. All Active Members of the legal age of 18 have one vote each. 

C.       SPECIAL MEMBERSHIP

Parent or guardian of legally underage Active Members who have paid the fees as set by the Club and are Associate Members of Skate Canada. 

D.         PARTIAL MEMBERSHIP

Any eligible skater who is an Associate Member or Restricted Member of Skate Canada through another Home club and have paid a reduced fee as set by the club. Partial members may not hold office and may not vote. 

E.        HONORARY MEMBERSHIP

The Annual Meeting of members may elect any person an Honorary Member of the club. An Honorary Member shall be exempt from club dues (but not Skate Canada dues) and shall not have interests in the assets of the Club. Honorary members shall be entitled to one vote. 

F.         RESTRICTED MEMBERSHIP

A restricted member is an individual who is a paid employee (of the Club, Section or Association), a non-active coach, performing professional skater or a professional dance partner. A restricted member is not permitted to hold elected office, may not vote at meetings, is not permitted to compete in competitions, and is not permitted to officiate at tests or competitions. 

LIABILITY  

By-Law 11

Subject to the Society Act, the Club shall not be responsible for any damages, injury, or loss of property to any member, guest or visitor to the Club regardless of the reason or nature of such damage, loss or injury; and further, every member, guest or visitor shall use the Club facilities at his or her own risk. The Club shall participate in the BC Section Club Liability Insurance Program if available or the Skate Canada Club Liability Insurance Program.

CLUB MANAGEMENT 

By-Law 12

The members of the Executive, members and chairmen of committees, and the Delegate to Skate Canada must be members in good standing of the Club, be registered as Associate Members of Skate Canada, be of legal age, and be eligible persons with the exception of the Coaching Representative as defined by the Skate Canada Rules. 

By-Law 13

The general management of the Club shall be vested in an Executive consisting of Immediate Past President, President, 1^st  Vice-President, 2^nd  Vice-President, Recording Secretary, Correspondence Secretary, Treasurer, six (6) directors at large and a Coaching Representative. The Coaching Representative does note have a vote where prohibited by provincial statues. All of the above, with the exception of the Past President and the Coaching Representative, shall be elected every one (1) year at an Annual General Meeting. 

By-Law 14

A majority of the Executive shall be Canadian citizens within the meaning of the Canadian Citizenship Act. 

By-Law 15

The Executive shall hold office until the close of the meeting at which their successors have been duly elected. 

By-Law 16

A quorum of the Executive shall consist of 50% plus one (1) of an even number of the Executive, including the Chairman. In the event of an odd number of members a quorum will consist of 50% plus one (1) to the next integer including the Chairman. 

By-Law 17

Vacancies occurring in the Executive may be filled by a majority vote of the Executive, or in the case of the coaching representative, by the coaching staff. 

By-Law 18

a)      If an Executive member is absent for more than three (3) consecutive scheduled Executive meetings, without good cause and without prior notification to the President or Secretary, then that office may be declared vacant by a majority vote of the Executive.

b)      The membership, may by special resolution remove a director before expiration of the term of office and may elect a successor to complete the term.

c)      No Executive member shall be remunerated for being or acting as a director but a director shall be reimbursed for all expenses necessarily and reasonably incurred by him while engaged in the affairs of the club. 

By-Law 19

The President shall act as chairman of all executive and general meetings and shall be an ex-officio member of all committees. In his absence, the First or Second Vice-President will fill this duty. 

By-Law20

The Past President and Vice-Presidents shall carry out duties assigned to them by the President. 

By-Law 21

The Treasurer shall be responsible for the safe control of all Club funds, for preparing and submitting to the Executive an annual budget and keeping such records as are required for audit. Any two of the President, Vice-President and the Treasurer shall sign all cheques and legal documents. 

By-Law 22

1.          a) The Corresponding Secretary shall deal with all correspondence subject to the approval of the President or his/her delegate, and shall be responsible for submitting to  the C.F.S.A. and Section, such reports as are required by C.F.S.A.. Rules and other   regulations.The Recording Secretary shall issue all notices for executive or general meetings and shall be responsible for the recording and distribution of Agendas and Minutes of all general and executive meetings. 

b)      The Secretary shall have custody of the monthly minutes and other books and records of the Club. 

By-Law 23

The President shall appoint standing committee chairmen whom shall look after duties assigned to them. All Committee Chairmen must submit the names of their committee members to the President for approval. 

By-Law 24

Rules of order for all meetings, general and executive shall be as outlined in the current “Roberts Rules of Order” in all cases in which they are applicable and consistent with the by-laws or special rules of the Association. 

SKATE CANADA DELEGATE 

By-Law 25

The Delegate to Skate Canada or alternate shall be appointed annually by the Executive. The Delegate need not be a member of the Executive. The Skate Canada National Office shall be advised of the appointed delegate's name. 

ANNUAL MEETING 

By-Law 26

An Annual Meeting shall be held within thirty days of the close of the skating season (no later than the end of May) at such time and place as the Executive may determine and upon 14 days notice, mailed, postage prepaid, to each eligible voting member of the Club addressed to his or her last known address. 

By-Law 27

Notice for the Annual General Meeting shall include the time and place of the meeting, the agenda, full details of any proposed amendments to the By-Laws, and a complete list of the candidates nominated for elections. 

By-Law 28

A special general meeting of the Club may be called any time by the Executive, or upon written request to the Executive of ten percent (10%) of the voting members, upon at least twenty-one (21) days notice specifying the special business to be dealt with at the meeting. 

By-Law 29

At any Annual General Meeting or Special Meeting of the Club, a quorum shall be the greater number of 15% of the members, but never less than 15 persons. 

By-Law 30

Voting on Club elections shall be by secret ballot and a simple majority shall elect a candidate. Voting on other matters may be by a show of hands. Voting by proxy is not allowed. 

By-Law 31

Voting for Club elections or on any matters pertaining to skating shall be restricted to eligible Club members who are registered as Associate Members of Skate Canada and are of legal age and to Special Members of the Club voting on behalf of their underage children, who are members of the Club. Special Members shall be restricted to one vote per child registered through the club. 

By-Law 32

The order of business as Annual General Meeting or Special Meetings of the Club shall be as follows:

• Minutes of the preceding general/special meeting

• Confirmation of the actions taken by the Executive

• Secretary's Report

• Treasurer's Report

• Committee Reports

• Other Reports

• Election of Executive Officers and Members

• Amendments to the Constitution and By-Laws

• Appointment of Auditors 

AMENDMENTS 

By-Law 33

Any member of the Club, in good standing, may propose an amendment to the Constitution of By-Laws of the Club. This proposal must be submitted in writing to the Executive of the Club. The proposed amendment will be presented to the Annual General Meeting or Special Meetings falling 21 days or more after the date of submission. No amendment to the Constitution or By-Laws of the Club shall be accepted from the floor at any meeting.

By-Law 34

An amendment shall require a vote of ¾ (75%) of eligible voters present and eligible to vote at an annual or general meeting of the Club. 

By-Law 35

All amendments become effective upon acceptance by the Registrar of Companies following the Annual General Meeting and are to be submitted to the office of Skate Canada, B.C. I Y.T. Section and to the National Office of Skate Canada 

FUNDS 

By-Law 36

a)      All funds shall be deposited by the Treasurer in such banks or other institutions as may be designated by the Executive. 

b)      The Treasurer shall present a financial report to the Executive monthly meeting for approval. 

c)      Notwithstanding anything here and before contained, the Treasurer shall not make any expenditures in excess of an amount set annually by the officers.  

By-Law 37

All disbursements of club funds shall be by cheque or other auditable document. 

By-Law 38

An informal audit of the financial transactions of the Club shall be made each year by an Auditor designated by the Executive and the audited statement shall be made available to the membership of the Club. 

By-Law 39

In accordance with Article 5 of the constitution in the event that the club ceases to exist, the net assets from liquidation shall go to Skate Canada — Region office. 

EXERCISE OF BORROWING POWERS 

By-Law 40

Any approval to borrow money on behalf of the Club must be made by the Voting Members at an Annual General Meeting or Special General Meeting of the Club. The above shall be subject to the Society Act. 

COMMITTEES 

That there shall be the following standing Committees as to be appointed by the President and such other committees as the Executive Committee shall appoint: 

By-Law 41

CARNIVAL COMMITTEE:

This committee, at those times the Executive elects to hold an Ice Show, shall be responsible for the planning and production of the Ice Show. A Club Professional may be appointed to produce the show but shall not assume the position of Manager or Chairman of the Ice Show Committee. 

By-Law 42

NOMINATING COMMITTEE:

The nominating committee shall consist of four members, two from the Executive and two from the membership. This committee is responsible for selecting at least a full slate of candidates for election to Club Office and shall present such a slate to the Executive no later than 14 days before an Annual Meeting in the year which an election is to be held. Other nominations may be made by any member in good standing by a written submission to the nominating committee at least 3 days before the Annual General Meeting. Each nominee must indicate acceptance prior to the commencement of elections. Nominations from the floor at the Annual Meeting will be accepted. 

By Law 43

ICE COMMITTEE:

This committee shall be responsible for planning the ice requirements and scheduling for all sessions and test days of the Club. This committee shall also be responsible for the supervision of the skating sessions and for the preparation of rules governing behavior on or around the skating surface. 

By-Law 44

TEST COMMITTEE:

This committee shall be responsible for arranging and supervising all tests (in consultation with the appointed referees), and obtaining judges for Skate Canada Tests and competitions, keeping Club records of Tests, preparing Test records for forwarding to Skate Canada and for the encouragement of potential Skate Canada judges. In addition, this committee shall assist and promote Judges Schools and Clinics and assist the Section Judges Chairman. 

By-Law 45

FINANCE COMMITTEE:

This committee shall be responsible for preparing the Club's annual budget and advising the Executive as to proposed expenditures and investments. 

By-Law 46

MUSIC COMMITTEE:

This committee shall arrange for music at Club sessions, purchase music as approved by the Executive and ensure, where appropriate, that Skate Canada or other suitable Dance music that are available for practice and tests

By-Law 47

RECREATIONAL PROGRAMS COMMITTEE:

This committee shall be responsible for promoting and organizing sessions for all club recreational skating programs (Pre-school, CANSKATE, CANPOWERSKATE, CANSYNCHROSKATE) in liaison with the club's coaching staff.  The committee will also conduct skater/parent orientation sessions, arrange for suitable Skate Canada coaches and/or recreational instructors to teach group lessons. It is also charged with ordering recreational program supplies and maintaining skaters progress reports. Will offer well-organized, high quality, standardized recreational programs that are fun for participants, coaches and volunteers. 

By-Law 48

MEMBERSHIP:

This committee is responsible for promoting and developing membership in the club by informing the public of club programs, special activities and dates of club registration. It will be the committee's responsibility to produce posters, videos and other promotional material, and to speak to interested groups regarding the various programs offered by the club. 

By-Law 49

SYNCHRONIZED SKATING COMMITTEE

This committee shall appoint a Synchronized Skating Committee Chairperson who sits as a member of the club executive, appointing people to be in charge of team finances, team management, fundraising, costumes and any other area deemed necessary for the effective administration of a Synchronized Team. It will also coordinate club team activities, arrange for team tryouts and practice times in consultation with the team coach: register teams in competitions, making all travel and accommodation arrangements and contract the Section Synchronized Coordinator for technical information and locations of synchronized skating competitions. The committee must ensure that all club teams are registered with the Skate Canada's Recreational Programs Department and that all competitive teams abide by the rules

contained in the Skate Canada Rulebook. 

By-Law 50

The Constitution and By-Laws must be dated and signed by five applicants whose signatures have been witnessed. The names and residential addresses of the applicants and witnesses must be typed or printed beneath their signatures. 

Updated April 12, 2008